OR – TERO Office Manager – Klamath Tribes

JOB TITLE:

TERO OFFICE MANAGER

DEPARTMENT:

TERO

SUPERVISOR:

 

SALARY:

$43,103 – $57,927

JOB SUMMARY:

The TERO Office Manager will provide administrative support for all activities of the Department. Under general direction, performs administrative functions for the Tribal Employment Rights Office. Administrative services include, but are not limited to, researching, coordinating, gathering, monitoring, and supplying information necessary for the successful implementation and maintenance of TERO programs and activities in support of the Tribal Employment Rights Ordinance. Assists in coordination of Tribal preference implementation activities and plans; maintains calendars and files; coordinates meetings and maintains meeting minutes.

JOB RESPONSIBILITIES:

  • Provide administrative support for a variety of TERO objectives and program scopes associated with Tribal preference employment, career development, and preference in contracting.
  • Coordinate TERO Skills Bank recruitment events.
  • Work with ODOT to coordinate information workshops.
  • Track statistical data for clients who enroll in TERO trainings, certifications, internships, and apprenticeships. Ensure data accuracy.
  • Market available training and provide necessary information about sessions. Respond to requests regarding registration.
  • Assist with TERO training, which may include but is not limited to preparing training packets, scheduling trainings, tracking training costs, and training registration.
  • Notify clients of job opportunities within Tribal government, Tribal enterprise and external opportunities.
  • Assist in the development and maintenance of the TERO Skills Bank database worker pool and the Indian owned business (IOB’s) list.
  • Communicate with applicants on the status of their applications.
  • Ensure the hiring, training, promoting, assigning, disciplining and discharging of employees are in accordance with Tribal Law, including without limitation, the Tribal Employment Rights Ordinance (TERO).
  • Assure adherence to all policies and procedures, work, safety and administrative rule, Tribal Law and State Regulations.
  • Make recommendations and updates to the TERO webpage and TERO Social media outlets. Assist in the maintenance of the TERO section of the Klamath Tribes’ web page.
  • Monitor and assist TERO programs that work with Tribal departments and outside agencies.
  • Assist with research and selection of TERO eligible ODOT projects, monitors ODOT bidding, letting and project award.
  • Contact and correspond with ODOT contractors to set up revenue accounts, collect TERO fees, collect information (e.g. certified payrolls), and monitor ODOT project compliance policies and workforce goals. Make recommendations to Director for enforcement actions.
  • Provide information and guidance to TERO staff to ensure compliance with Tribal laws/ordinances, memorandums of understanding (MOU’s), and contractor compliance plans.
  • Review and assist Director with reviewing Tribal employer position descriptions to ensure TERO compliance.
  • Assist in establishing priorities and organizing high volume workload on behalf of TERO staff to meet program deliverables and deadlines.
  • Communicate TERO objectives and policies through issuance of program informational documents.
  • Serve as a mentor, as requested, for Tribal Career Development.
  • Assist in the development and maintenance of program activity tracking system/database to provide status of TERO activities, employment statistics, and other established Department objectives for use in business consultation, reports, presentations, etc.
  • Attend and participate in various meetings and/or committees. Prepare agendas and minutes for meetings of department and TERO Commission. Coordinate and schedule extremely confidential and sensitive meetings for staff from local, state, and Tribal agencies.
  • Prepare check requests, purchase requisitions and travel reimbursements.
  • Order and maintain office supplies necessary for component activities.
  • Assist with tracking and monitoring departmental budget.
  • Proofread documents and verifies accuracy of own work and that of others.
  • Make travel arrangements, prepares administrative documents for travel, training activities and coordinate planning activities.
  • Maintain department calendar and schedule appointments and meetings for department staff with consultants, employees, and other groups, as well as providing and receiving information as directed.
  • Maintain central filing system for department.
  • Responsible for maintaining strict confidentiality.
  • May be called upon to serve as a Disaster Reservist during emergencies
  • Like all employees of the Klamath Tribes, the incumbent will be called upon to accomplish other tasks that may not be directly related to this position, but are integral to the Klamath Tribes’ broader functions, including but not limited to, assisting during Tribal sponsored cultural events.
  • REQUIRED to possess a minimum of a High School Diploma or Equivalent. (Must submit copy of diploma or transcripts with application; HSD/GED only required when applicant doesn’t have a college degree.)
  • REQUIRED to have four (4) years of work experience in an administrative support position working with multiple programs; OR equivalent combination of education, training and experience.
  • REQUIRED to have computer experience; emphasis will be in the use of Microsoft Word, Excel and work in a networked environment.
  • REQUIRED to possess and maintain a valid Oregon Driver’s License, (out of state applicants must receive ODL within 90 days of hire), have good driving record and be insurable by The Klamath Tribes’ vehicle insurance policy. (Must submit copy of driver license with application.)
  • Indian and Tribal Preference will apply, as per policy. (Must submit tribal documentation with application to qualify for Indian Preference).

PREFERRED REQUIREMENTS:

  • TERO experience is preferred.
  • Experience working with Native American populations, is strongly preferred.

To apply, Click Here